Share inventory

See the folder, calendar and mailbox shares of an account or a whole domain; clean up orphaned shares left by deleted accounts and export the inventory as CSV.

Global administratorAdmin console › Tools and Migration › Profelis Share Info

User side: My shares.

A single account

1. Open Profelis Share Info. The List Share Grants window opens by itself; if you closed it, press Find account.
2. Enter the account in Account e-mail (for example jane.doe@zpe.profelis.net) and press OK.

List Share Grants window

1. Shares come grouped by folder. Narrow them by folder, person or right with the search box at the top right.

Shares of an account: 1 Find account, 2 Inventory, 3 Clean Orphan Grants

Cleaning up orphaned shares

Shares granted to deleted accounts appear as IDs. After querying the account, Clean Orphan Grants (3) shows the count in a confirmation window; only entries belonging to deleted people are removed, valid shares are kept.

Bulk inventory

1. Switch to the Inventory (2) tab.
2. Optionally type a domain in the domain box and press Scan. The scan reads the shares of every account; the last scan time is shown at the top.
3. Filter with the boxes above the table header by owner, type and grantee; tick the orphan-only box to see only orphaned grants.
4. Download the list with Export CSV.

Inventory tab

The Share time and IP columns show when and from where the share was created (hover over the IP to see who shared). In the CSV the same information is in grantedAt, grantedIp and grantedBy.

Time and IP

Time and IP are known only for shares created after Profelis was installed; older rows show —.

Large domains

The inventory scan takes a long time on large domains; run it outside working hours.